Fort Sill Apache Industries, LLC
  • 22-Feb-2020 (EST)
  • Contracts
  • Indianapolis, IN, USA
  • Full Time

  1. Receptionist duties such as answer phone, respond/receive phone messages, greet clients
  2. Support Property Manager in the management of office automation initiatives including technical system maintenance i.e. fax machine, copier, scanner, office printers, labels,
  3. Provide administrative support for office personnel and clients
  4. Liaison between Agencies, Property Management and General Contractors
  5. Create/Post Flyers for building
  6. Building access control system PIV enrollments. Investigate, test and troubleshoots access issues
  7. Create, Send, Follow-up, Organize NCMMS service tickets & ERC tickets
  8. Create/Update phone lists such as Tenant Fact Sheet, Phonebook
  9. File items such as RWA, Form 139, Form 49, maintenance reports, sign in sheets, key card applications, UPS shipping orders, service tickets, various agency information
  10. Type documents for notices, building memos, newsletters,
  11. Customer service for walk in service requests
  12. Stock Indy Go schedules
  13. Create daily parking access lists
  14. Regular maintenance on various office equipment such as refill paper, change toner/ink
  15. Submit office supply requests
  16. Send, Receive and Disburse incoming and outgoing mail and packages for Office Personnel
  17. Assist Property Management staff with various duty requests such as reminders, phone calls, memos, emails, data gathering
  18. Create laminated documents-posters, parking tags
  19. Provide required verification on guests & vendors coming in and out of building
  20. Schedule appointments as necessary
  21. Make service calls for building, technical equipment, and elevators
  22. Handle requests for keys
  23. Conference room reservations
  24. Operate computer programs such as Google, Internet Explorer, Word, Excel, Microsoft Publishers for various office functions as required
  25. Other administrative duties as requested by the Supervisory Property Manager
  26. Developing and maintaining a current Procedures Manual. The Contractor shall provide a written Procedures Manual covering the key tasks or functions performed by the administrative services positions for both current and back-fill employees. Additional procedures will be developed for special projects that are performed by these positions on a continual basis. The Manual will be used as both a training document for back-up employees, as well as a reference document for the current staff

 

This position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required, but the clerk uses his or her own judgment in choosing the proper procedure for each task.

Equal Employment Opportunity Policy

Fort Sill Apache Industries, LLC does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

This ad is not a waiver of the sovereign immunity of the Fort Sill Apache Tribe or its entities.

 

Fort Sill Apache Industries, LLC
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